Annual Meeting Exhibitor Information

The AFA Annual Meeting will take place Tuesday, November 28 through Friday, December 1 at the JW Marriott Tampa Water Street and Tampa Marriott Water Street properties and we hope you can join us!

About the AFA Annual Meeting

The AFA Annual Meeting (#AFAAM) is the hallmark professional development event that brings together a portfolio of programs and experiences designed to enhance and maximize the competency, skills, talents, and overall effectiveness for the success of our members and those in the field of fraternity/sorority life. Additionally, participants will engage in association business, network with colleagues, visit vendor members in the Exhibit Hall, bid on items in the AFA Foundation Silent Auction, and recognize the achievements of members. The #AFAAM will be hosted in-person in Tampa, Florida; more information about the conference experience can be found here.

Exhibiting at the AFA Annual Meeting

Exhibiting at the Annual Meeting is a great way interact, network, and meet AFA members while also supporting the association. Exhibitor booth rates range $1,500 to $2,050 and include one registration to the full event (including access to programs, events, sessions, social, and meal functions), a 10 x 10 exhibit booth with back wall and side rail drape in black, a 6′ W x 30″ H black-skirted table, two chairs, a standard booth ID sign, and 1 wastebasket . Additional conference registrations can be purchased for $275 inclusive of in-person conference meals. You also have the option to add participation in Exhibit Hall Demonstrations (15-minute product presentations taking place on Wednesday, November 30 from 5:30 pm to 7:00 pm.), Premium Space Selection (the ability to select your own space), and one additional booth space. 

Exhibit Hall Registration is closed. Please look out for information for the 2024 Annual Meeting in June 2024.  

Exhibitor Prices 

Prices for Exhibitors are as follows:

• Educational Partner Pricing: 
  • $1500 for a booth (includes registration for the Onsite Contact Person)
  • $315 for each additional individual registration (limit of 10)
  • $1650 for a booth and presentation in Exhibit Hall demonstrations 
  • $1850 for a booth, presentation in Exhibit Hall demonstrations, and premium space selection 
  • $750 for 1 additional booth space 
• Non- Educational Partner Pricing: 
  • $1700 for a booth (includes registration for the Onsite Contact Person)
  • $365 for each additional individual registration (limit of 10)
  • $1850 for a booth and presentation in Exhibit Hall demonstrations
  • $2050 for a booth, presentation in Exhibit Hall demonstrations, and premium space selection 
  • $750 for 1 additional booth space

Want the Best Value in Registration? Renew or Become an Educational Partner! 

AFA’s ‘Educational Partners’ (formerly known as vendor members) are our most committed vendors, non-profits, and consulting agencies who are partners in the work of ‘elevating the standard’ of the sorority and fraternity profession. Becoming an AFA Educational Partner is the first step in showcasing your impact to decision makers and influencers in the field of sorority and fraternity life. Want to connect with individual sorority and fraternity professionals? Specific campus communities? Other leading companies connected to elevating the work of sorority and fraternity professionals? The AFA Educational Partners network can help you achieve your goals! Learn more about the benefits of educational partners here. 

Please click here for a step-by-step guide to assist in navigating AFA’s new Educational Partners registration.

Cancellation Policy

Cancellations made 30 days or more in advance of the event will result in a refund of all but a $50 processing fee. Cancellations made less than 30 days but more than 10 business days in advance will result in a refund of 50%. Cancellations made less than 10 business days in advance of the event are non-refundable. Note: Once you have completed and submitted the 2022 AFA Annual Meeting registration form, you are considered registered regardless of payment status.

Support the #AFAAM

AFA and the AFA Foundation have streamlined our Annual Meeting support opportunities through the ‘Because You Believe’ Educational Partners support opportunities. Funds received in support of the AFA Annual Meeting educational programming will be processed through the AFA Foundation, giving the individual/organization donor credit towards both their annual and lifetime giving to the AFA Foundation. The AFA Foundation offers a diverse and flexible selection of recognition options in exchange for your support. Information regarding how to become a Premium ‘Because You Believe’ Educational Partners can be found here.

All opportunities for recognition are a first-come/first-served basis, and agreements for Annual Meeting Support Opportunities must be solidified by October 27, 2023 to receive full recognition benefits. Titanium and Diamond level Educational Partners are eligible for waived exhibitor rates.

Questions & Registration

Questions? If you have questions about the Exhibit Hall or becoming an Educational Partner, please contact info@afa1976.org. 

2023 Exhibitors: if you have any questions about your booth or demonstrations, please contact Calvin Carie.