AFA Annual Meeting Expenses Worksheet

Use this worksheet to estimate the full cost of attending the 2026 AFA Annual Meeting and to support your request for institutional or organizational funding. Complete each line with your best estimate, then total the costs below.

Anticipated Expenses

Helpful Resources and Notes

• Airfare: Be sure to review the conference schedule before booking travel.
• Ground Transportation: For the most accurate expense estimates, include all ground transportation costs, including rideshare/taxi to/from airport, parking fees, and personal vehicle mileage (if applicable).
• Hotel: AFA has negotiated conference hotel rates. Current rates and booking information can be found at org/annual-meeting-hotel-travel/.
• Meals & Incidentals: Conference registration includes two meals and one snack (see the “What’s Included in My Registration?” section below for additional details). For remaining meal costs, refer to your institution’s or organization’s per diem policy. Federal per diem rates by city are available at gov/travel/plan-book/per-diem-rates.
• Conference Registration: Current registration rates – including member and non-member pricing – can be found at https://afa1976.org/annual-meeting/register.
  • Member Savings: AFA members receive discounted registration rates. Not yet a member? Visit https://afa1976.org/join-afa/ to learn about membership options that may reduce your total cost to attend the Annual Meeting.
• Add-On’s (Pre-Conference Programs and Excursions): Add-on program offerings and registration information can be found on the Annual Meeting registration page: https://afa1976.org/annual-meeting/register.

What’s Included in My Registration?

Full conference registration provides access to:

• Approximately 15 hours of education, including:
  • 100+ educational sessions to choose from including position- and topic-specific educational intensive sessions
  • Two general sessions with keynotes
  • ~5-10 Learning Lab sessions with Educational Partners
  • Opportunities to learn from institutions/organizations driving elevation in practice in the profession
• Approximately 10 hours of networking through opportunities such as the Exchange and Deep Dive Discussions
• Opportunities to hear from and meet with Umbrella Association representatives
• Two meals and one snack break, including the Awards Presentation and Industry Celebration Banquet
• Special 50th Anniversary programming that celebrates the evolution of the fraternity/sorority profession and shares opportunities for continued practice, research, and innovation

Demonstrating Return on Investment

When presenting a total cost estimate to a supervisor or budget decision-maker, consider contextualizing the investment by noting:

• The AFA Annual Meeting is the single largest professional development opportunity in the fraternity/sorority profession, with over 1,000 professionals attending each year – including ~75% of AFA’s total membership.
• Full conference registration provides access to multiple days of education, networking, and professional development that would cost significantly more if pursued through separate individual programs.
• The cost of attendance at the AFA Annual Meeting is typically lower than comparable professional development conferences in higher education, particularly given the breadth and depth of programming offered.
• AFA members who attend the Annual Meeting renew their membership at substantially higher rates than those who do not attend, meaning participation in the Annual Meeting can have lasting impacts on professional engagement.