The AFA Annual Meeting will take place Wednesday, December 4 through Saturday, December 7 at the JW Marriott Indianapolis and we hope you can join us!
About the AFA Annual Meeting
The AFA Annual Meeting (#AFAAM) is the hallmark professional development event that brings together a portfolio of programs and experiences designed to enhance and maximize the competency, skills, talents, and overall effectiveness for the success of our members and those in the field of fraternity/sorority life. Additionally, participants will engage in association business, network with colleagues, visit vendor members in the Exhibit Hall, bid on items in the AFA Foundation Silent Auction, and recognize the achievements of members.
Exhibiting at the AFA Annual Meeting
Exhibiting at the Annual Meeting is a great way interact, network, and meet AFA members while also supporting the association. Exhibitor booth rates include one registration to the full event (including access to programs, events, sessions, social, and meal functions), a 10 x 10 exhibit booth with back wall and side rail drape in black, a 6′ W x 30″ H black-skirted table, two chairs, a standard booth ID sign, and 1 wastebasket.
Registration Period
Exhibit Hall space is limited and registration will be on a first come, first served basis. Key deadlines for Exhibit Hall registration are:
- Early Bird Registration ends Friday, September 20 at 11:59 pm ET
- Regular Registration ends on Friday, November 1 at 11:59 pm ET (or until space is filled)
- Late Registration ends Friday, November 22 at 11:59 pm ET (or until space is filled)
Exhibitor Prices
For Educational Partners:
| Early Bird | Regular | Late | |
|---|---|---|---|
| Booth | $1600 | $1750 | $2000 |
| Booth w/ Premium Space Selection | $1975 | $2125 | $2375 |
| Booth pricing includes registration for the Onsite Contact Person | |||
| Each individual additional registration: $335 (limit of 10) | |||
| Additional booth space: $750 | |||
For Non-Educational Partners:
| Early Bird | Regular | Late | |
|---|---|---|---|
| Booth | $1800 | $1950 | $2200 |
| Booth w/ Premium Space Selection | $2175 | $2325 | $2575 |
| Booth pricing includes registration for the Onsite Contact Person | |||
| Each individual additional registration: $400 (limit of 10) | |||
| Additional booth space: $800 | |||
Additional Exhibitors
If your organization has selected and paid for multiple exhibitors, you will receive information on how to register them for the meeting within a week of payment being received.
Cancellation Policy
Cancellations made prior to November 1, 2024 will result in a refund of all but a $50 processing fee. Cancellations made between November 2, 2024 and November 22, 2024 will result in a refund of 50% plus a $50 processing fee. Cancellations made after November 22, 2024 are non-refundable.
Support the #AFAAM – Become an Educational Partner
AFA’s ‘Educational Partners’ (formerly known as vendor members) are our most committed vendors, non-profits, and consulting agencies who are partners in the work of ‘elevating the standard’ of the sorority and fraternity profession. Becoming an AFA Educational Partner is the first step in showcasing your impact to decision makers and influencers in the field of sorority and fraternity life.
AFA and the AFA Foundation have streamlined our Annual Meeting support opportunities through the ‘Because You Believe’ Educational Partners support opportunities. Funds received in support of the AFA Annual Meeting educational programming will be processed through the AFA Foundation, giving the individual/organization donor credit towards both their annual and lifetime giving to the AFA Foundation. The AFA Foundation offers a diverse and flexible selection of recognition options in exchange for your support.
Learn how to register as an Educational Partner here.
Questions & Registration
- If you have questions about the Exhibit Hall, please contact info@afa1976.org.
- If you have any questions about the registration form, please contact Gretchen Foran
