In Conjunction With (ICW) Events provide individual attendees, organizations, and institutions with the opportunity to host a meeting or event while on-site at the Annual Meeting. 

Whether you are interested in coordinating a Board or staff meeting or you are celebrating an Award recipient, ICW events provide a convenient option for individuals and organizations to gather. Hosting an ICW event is a fantastic opportunity to take advantage of valuable in-person time with others in attendance at the AFA Annual Meeting.

The ICW Request Form is open! Individuals and organizations interested in hosting an ICW event are asked to complete the registration form available on FSCentral. Members and Non-Members can find and submit their event reservation request via the following steps:

1. Log into FSCentral (Non-Members can create an FSCentral account).
2. From the FSCentral home page, click the “AFA Home” tile.
3. On the AFA home page, find the ICW Event Registration form in the “AFA Events” table.

NOTE: Although you submit an ICW request, placement is on a first-come, first-serve basis based on availability. In the event AFA Central Office Staff is unable to accommodate your request, you will receive a full refund.

Register on FSCentral

ICW Event Planning Procedures

• Upon submission of the ICW Event Request form, AFA Central Office will contact you within two weeks of your request to verify your requested event date/time, A/V requests, and share food and beverage menus (if applicable/requested). In the event we are unable to accommodate your event request, you will receive a full refund.
• Final confirmation for your event date/time and space will be shared in October.
• Event coordinators may request one (1) Annual Meeting registrant list to utilize for event invitations. Requests for additional registrant lists may incur an additional fee. It is recommended that event coordinators request the Annual Meeting registrant list after the Regular Registration deadline in early November.

Space for ICW events is limited and registration will be on a first come, first served basis. Key deadlines for ICW registration are:

• Early Bird Registration ends Friday, September 19 at 11:59 pm ET (or until space is filled)
• Regular Registration ends on Friday, November 7 at 11:59 pm ET (or until space is filled)
• Late Registration ends Friday, November 21 at 11:59 pm ET (or until space is filled)

Costs for an ICW event are as follows:

Eligibility to Reserve

In order to host an ICW event, one must be registered for the Annual Meeting.

Food & Beverage Policy

If you would like to have refreshments at your ICW, you must work with the hotel property staff. No outside food or beverage will be permitted.

Food and beverage pricing is not included in the ICW registration cost.

Annual Meeting Registrant List Policy

Event coordinators may request one (1) Annual Meeting registrant list to utilize for event invitations. Requests for additional registrant lists may incur an additional fee.

Cancellation Policy

Cancellations made prior to November 7, 2025 will result in a refund of all but a $50 processing fee. Cancellations made between November 8, 2025 and November 21, 2025 will result in a refund of 50% plus a $50 processing fee. Cancellations made after November 21, 2025 are non-refundable.

• If you have questions or concerns about your ICW request, please contact info@afa1976.org.
• If you have any questions about the registration form, please contact Gretchen Foran at gretchen.foran@fraternalexcellence.org.