December 8 – 11, 2025
Caesars Palace

Welcome, Annual Meeting Attendee! As an AFA Annual Meeting attendee, we want to provide you with all the necessary information to ensure you are maximizing the professional development and networking opportunities that await you. You are eligible to participate in a series of programs that will allow you to network with other attendees while you learn to maximize and navigate the Annual Meeting space. Below we have provided a guide to help you prepare for your Annual Meeting experience.

The Annual Meeting is AFAs hallmark professional development event that brings together a portfolio of programs and experiences designed to enhance and enrich the competencies, skills, talents, and overall effectiveness for the success of our members and those in the field of fraternity/sorority life.

The Annual Meeting experience provides a plethora of wide-ranging opportunities that include: educational programming blocks, facilitated roundtable deep dive discussions, intensive sessions based on career level or interest, Exhibit Hall with educational partners who can help enhance your work with their services and programs, the IGNITE Research Showcase, roundtable discussions with umbrella organizations, Project Job Search for graduate students, regional receptions, and so much more.

To learn more about the programmatic offerings of the Annual Meeting, view the event schedule in the Whova conference app or on the AFA Annual Meeting website.

If This Is Your First Annual Meeting, Attend Virtual First-Timer Orientation
The Attendee Engagement Committee will host two virtual orientation sessions at 8:00 p.m. ET Friday, November 14 and 3:00 p.m. ET Tuesday, November 18. Topics discussed will include: the Association’s purposes, AFA and Annual Meeting lingo, an introduction to the Annual Meeting Planning Team and their roles, the professional development and networking opportunities offered onsite, how to use and navigate the Whova app, typical attire suitable for the conference, and tips and tricks for making the most of your Annual Meeting experience. 

Download the Annual Meeting App: Whova 101

Download the AFAAM Annual Meeting App

Access to the 2025 Annual Meeting experience on the Whova App is provided to all paid and registered Annual Meeting attendees via email invitation a few weeks prior to the start of the Annual Meeting. The app allows you to create your schedule and plan out your conference experience in advance, connect with other attendees, join forums with other attendees, ask Annual Meeting organizers questions, provide session feedback, and so much more! 

The homepage of the Annual Meeting within the Whova app contains links to additional resources such as a listing of exhibitors, a floor map of the hotel, session Q&As, a directory of all session speakers, and surveys to provide session feedback. The Whova app also provides access to the full Annual Meeting schedule, including descriptions for the educational sessions you may be interested in attending, a listing of all Annual Meeting attendees, and the ability to connect and network with them, as well as a tab to join various forums with other attendees to build further community.

Check the Whova app and find sessions you are interested in

Remember, you can save sessions to a personalized agenda to filter out where and when you are going to the events you are most interested in!

Prep your Packing List

Listed below are suggestions based on attendee attire from past Annual Meetings, but please dress in a way that will help you have an optimal conference experience!

Monday, December 8th

• Travel Attire while getting to the Annual Meeting site
• Business Casual for the Opening Night Receptions 
  • Business casual is a level above everyday and snappy casual but not as dressy as business professional. Business casual tops include: collared shirts, well-fitted blouses or sweaters. Dress shoes are the customary footwear.

Tuesday, December 9th

• Business Casual throughout the day while attending educational sessions and other programming associated with the Annual Meeting.

Wednesday, December 10

• Business Casual throughout the day while attending educational sessions and other programming associated with the Annual Meeting
• Business/Semi-Formal Attire for the AFA Awards Presentation and Industry Celebration Banquet (Ticketed Meal)
  • Semi-formal attire is similar to business professional attire, but less formal than black-tie attire. Outfit options include button-down shirts, dress pants, dress shoes, jumpsuits, tea dresses, and knee-length dresses.

Thursday, December 11th

• Business Casual throughout the day while attending educational sessions and other programming associated with the Annual Meeting.

Connections Kick-Off | Monday, December 8th from 2:30pm to 3:45pm. 

The Connections Kickoff is an interactive event designed to help first-time attendees, graduate students, and new professionals navigate and take ownership of their experience at the Annual Meeting. This experience will take place during the first day of the annual meeting before the first educational session and will provide an opportunity to review content from the first-timer orientation, meet Connection Captains, connect with other first-time attendees, and begin the first series of networking opportunities that will take place throughout the Annual Meeting. 

Connection Captains

Connection Captains are members onsite volunteers who are dedicated to enhancing the attendee engagement experience during the Annual Meeting. The purpose of the Connection Captains is to guide all first-timers through the Annual Meeting experience by answering questions, helping to identify ways to engage within the Association, and serving in a mentor-like role before and during the Annual Meeting.

Regional Meal Meet-Ups

Join the Attendee Engagement Committee and Connection Captains to engage in networking and conversation during the Regional Meal Meet-Ups that will take place on Tuesday, December 9th from 6:00pm to 8:00pm. Meal costs are the responsibility of the participant. To reserve your spot, please sign up via SignUp Genius by Monday, December 1st. 

Social Media Challenges

Attends are able to share photos within the Whova app, and be sure to use #AFAAM to have your pictures and posts featured on the Association’s social media accounts:

• Monday, December 8th: Wear your letters or institution’s logo- post a photo when you arrive
• Tuesday, December 9th: Express gratitude to someone within the profession who has supported or inspired you over the past year.
• Wednesday, December 10th: Share one way that the AFAAM has positively impacted your professional or personal growth
• Thursday, December 11th: Share a goal for applying what you’ve learned at the AFAAM once you return to your campus/organization.