The Association’s Exchange Coordinator will be responsible for directing The Exchange at the AFA Annual Meeting. This includes the planning and execution of The Exchange in alignment with Association initiatives and goals.
Coordinator Priorities:
- To plan and facilitate The Exchange for the purpose of providing Annual Meeting attendees the opportunity to connect and collaborate in mutually beneficial ways with partners in the fraternity/sorority profession.
Responsibilities:
Responsibilities of AFA’s volunteer roles are grouped into two categories: strategy and execution. Responsibilities of the Exchange Coordinator will be moderate in strategy and high in execution.
All AFA volunteers are expected to abide by general AFA volunteer expectations outlined in volunteer training modules and to promote and champion the strategic direction of AFA in alignment with AFA Board of Directors and Central Office Staff.
Strategic Responsibilities
- In collaboration with Central Office staff, support the strengthening and expansion of the new Exchange format by fostering meaningful, positive interactions among partners and advancing the overall goals of the Annual Meeting.
- Strategize outreach to campus and organization partners who are uniquely positioned to support and participate in the new Exchange model.
Execution Responsibilities
- Participate in a minimum of monthly meetings (or more frequently as needed) with Central Office staff and the Annual Meeting Planning Team.
- Develop and share resources to guide partners in understanding the purpose of and engaging with others through The Exchange.
- Facilitate outreach to partners in the fraternity/sorority profession (campus-based professionals, headquarter professionals, educational partners and affiliate members) to promote participation in The Exchange.
- Assist Central Office staff in developing clear and compelling communications to all attendees, and specifically Exchange registrants, prior to the Annual Meeting.
- Coordinate the on-site execution of The Exchange, with support from AFA staff.
- Participate in initiatives as directed by the AFA staff or board of directors.
Qualifications:
- Exchange Coordinator must be a professional, graduate, affiliate, or emeritus member of the association.
- Desire to enhance the Annual Meeting attendee experience and a strong commitment to building relationships across the profession.
- Strong verbal and written communication skills and attention to detail are essential.
- Experience with project management and directing year-long initiatives for a large-scale event with multiple programs and priorities is preferred.
Commitment Required
- Coordinator can expect to spend 1-3 hours per week on planning activities.
Note: This time commitment may vary throughout the year and will increase in the weeks/months leading up to the Annual Meeting.